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Preston Grove Avenue ● Cary, NC ● ●
Highly effective development, special events professional and office manager with over seven years of music industry and nonprofit experience looking to utilize my existing marketing and customer service skills.
Norfolk State University, Norfolk, VA, January May
The Fair Trial Initiative
Coordinate high level conference calls, team meetings, special events and complex projects. Maintain calendars, scheduled/accepted/declined meeting requests. Coordinate projects with multiple vendors. Prepare PowerPoint presentations. Coordinate international and domestic travel and itineraries. Support organization&;s travel approvals, expenditures and tracked accordingly. Draft, type proof and edit correspondence, presentations and other documents to ensure accuracy and consistency. Reconcile bills, invoice payments and prepare check requests. Responsible for completion of expense reports. Coordinate and distribute monthly and quarterly budget reports; monitor and report on budgets; create and maintain purchase orders; schedule travel arrangements; performing general office duties such as answer and route calls, faxing, copying, mail, filing assemble correspondence for mailing, and collating and assembling documents. Proofread and edit drafts and final materials for appropriate and consistent format and correct punctuation, spelling and grammar. Receive and respond to correspondence, following established procedures without management review. Receive visitors, arrange appointments and maintain Executive and Deputy Director&;s calendars. Maintain various organization record files in accordance with company policies and procedures. Review requests for information and determines the appropriateness of release. Carry out special projects and assignments as requested; compile, analyze, and prepare data for administrative reports and presentation. Schedule conferences, meetings and appointments; notify attendees and make necessary arrangements. Monitor inventory levels of office supplies, initiate purchase orders as necessary to maintain proper inventory or meet office supply needs. Provide guidance, direction and mentoring to other support staff and interns. Serve as the administrative link between state public defenders and all other functions within the organization. Provide assistance on processing system issues and prepare reports as requested.
Research Triangle Park, NC
Major and Planned Gifts Assistant Temporary
Provided support to the Director of Development, the Director of Volunteer Services, and the Kids Club Coordinator. General secretarial duties such as faxing, copying, mail, filing. Processed donations and prepared acknowledgment letters and other correspondence. Maintained foundation, corporation and individual donor files. Created fundraising reports and other database reports as needed. Continually update and correct database records. Collaborated with fundraising/development staff to execute events, and promotions. Consulted with the Director of Volunteer Services to determine organization needs for various volunteer services and plan for volunteer recruitment. Familiarized volunteers prior to assignment with pledge drive. Assisted with maintaining a database of volunteer workers. Assisted in the training and development of volunteers. Other duties as assigned by the Director of Development.
The GRAMMY Awards
New York, NY
Health & Human Services Coordinator
Represent Foundation at industry related events, participates in public speaking opportunities, workplace giving campaigns, and networking events. Identified potential panelists for various outreach. Planned, managed and implemented special events including the GRAMMYs on the Hill silent auction in Washington, DC. Consulted with staff to determine organization needs for various volunteer services and plan for volunteer recruitment. Familiarized volunteers prior to assignment in specific units. Maintained a database of volunteer workers and hours of work; trained event volunteers.
Participated in professional development activities to enhance knowledge and skills. Generated and coordinated client grant disbursements. Processed assistance approvals and check requests. Recorded and tracked client statistics; communicated with vendors, clients and regional offices regarding grant status; handled difficult client/vendor issues. Distributed regional client applications and written correspondence; compiled, organized and maintained client files. Distributed and track departmental promotional materials, database management. Planned and coordinated outreach events such as free dental screenings, health fairs and financial workshops for the regional music communities. Designated areas include implementing, budgeting, marketing, evaluating, and correspondence, etc. Provided telephone coverage. Provided providing high level administrative support to the Senior Director of the North East Region. Duties included preparing extensive correspondences, expense reports, travel, lunch and hotel arrangements, heavy phones, scheduling, coordinating the purchase, arranging meetings and book conference rooms and dining/catering requests and maintenance of supplies and special event projects. General secretarial duties such as faxing, copying, mail, filing. Additionally, was responsible for maintaining and updating client database, organizing incoming and outgoing mail, managing the office filing system as well as supervising interns.
NW Ayer & Partners, New York, NY
Tracked competitive advertisements from newspapers, radio, & television. Administrative duties providing high level administrative support to the Senior Vice President and Vice President. Managed email & calendar, including making travel, hotel, and lunch arrangements of Marketing staff. Monitored attendance records. Coordinated the purchase and maintenance of supplies and equipment. Reserved conference rooms and dining/catering requests. Ordered stationery and supplies. General secretarial duties such as faxing, copying, mail, filing. Assisted with helping new staff settle in. Interacted with all levels of internal and external clients, coordinating on and off site meetings and video/teleconferences, national and international travel arrangements including detailed itinerary preparation and expense reporting. Provided telephone support including screening calls and responding to routine questions where appropriate, followup where needed.
Expert proficiency in QuickBooks, Microsoft Office including Word, Excel, PowerPoint, Access, and Outlook, Lotus Notes, Illustrator, Quark XPress, PageMaker, FrontPage, FoxPro, Raiser&;s Edge, Peoplesoft, and Photoshop.