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Høje Gladsaxe th. Søborg Tel: / Email:
PERSONALITY A highly motivated and enthusiastic individual. Can offer reliability, discretion, with a friendly and persuasive nature. Senior PA with interpersonal skills, with initiative, sense of responsibility, flexibility with a positive and a happy lively disposition. I have worked with a multicultural environment. COMPUTER LITERACY PC: Proficient with Windows, Microsoft Office, Word Processing WP, Excel, PowerPoint, Word Perfect, Outlook Express, Microsoft Calendar, Windows Vista, Mac, Lotus Notes, WYSIWYG, internet skills, both pop/SMTP and web based email. Also worked on various accounting packages with the European Environment Agency. Good at surfing the Internet and obtaining information quickly. PA: Welldeveloped administrative and shorthand skills, excellent telephone manner, typing, travel, diaries, Dictaphone and dealing with general staff, senior level executives, and life peers personally. Also completed the Super Users course whilst working at UNICEF. BACKGROUND INFO: Very organized and adaptable having worked in a fast paced environment and with my background experience of over + years in the secretarial and administrative field. I&;m self motivated, adaptable to working in a fast paced environment. My mother tongue being English, I have a good command of the English language. I have the ability to produce clear cut results from the start having worked in varied environments.
LIST OF LAST SIX ORGANIZATIONS WORKED
BIMCO, Bagsvaerdvej PA to Deputy Secretary General DETAILS: Provided Administrative and secretarial support; screening and routing and handling of independant correspondence, monitored and responded to incoming communication during DSGs absence, handled all incoming calls, organized high level meetings externally and internally and all followup to ensure bringing it all together and meetings run smoothly, keeping filing systems up todate both electronically and physically, organized travel arrangements, calendar management, organizing background papers, kept upto date travel expenses, monitored leave and absences, responsible for a wide variety of administrative functions including updating various manuals.
UNICEF Supply Division, Unicef Plads, Freeport, Copenhagen Ø Nov. to st December,
DETAILS: Established and maintained the Unit paper and electronic filing system, archiving, scanning Purchase Orders, assisted in the planning and preparation of team and supplier meetings to ensure smooth running, data entry work on SAP Front End, locating and followup with shipping, tracking of Vaccine Arrival Reports, assisted in the preparation of tenders, clarification letters, formatting of documents, compiled statements in Excel such as Refund from Suppliers. Performed other duties including backup of Chief Administrative Assistant such as organizing hotel bookings, travel plans, requests, updating attendance, leave of management and staff on Lotus Notes, sorting and distribution of daily mail, handling of calls and visitors, troubleshooting of machines, housekeeping, organized both external and internal meetings and helped preparing and compiling presentations, support Chief with organizing appointments, internal meetings, minute taking and other independent followup. European Environment Agency, Kongens Nytorv , Copenhagen Oct. to Aug. DETAILS: Worked as Secretary at the European Environment Agency in Copenhagen. Was temporarily contracted through Personale Børsen. Have worked with different departments within the Agency, which include tasks such as managing and maintaining calendars, schedules, official correspondence, organizing complex travel, accommodation for Managers and other related assistance, organizing meetings and workshops internally and externally, Claims/reimbursements, filing and retrieving corporate documents, greeting visitors, preparing agendas, administrative support, sorting and distributing of correspondence, filing, besides all other secretarial functions. Also liaised with the embassies in Brussels for getting through National Seconded Experts. Have the ability to use diplomacy and discretion in giving out information having worked with Personnel. Ability to work under stressful conditions. Mysis International Financial Systems Pvt. Ltd., Banking Software ITPL Bangalore Worked as Secretary~ April Jan DETAILS: Processed travel abroad, preparation of Management Reports, Administration, Computing Statements, handled a variety of Administrative tasks, correspondence, tracked expenses, and other secretarial functions. Worldwide Exporters Bangalore Exports June February DETAILS: Own Business Helped Maintained daily activities and all secretarial duties. WorldTel Bangalore Sports Promotion Worked as Personal Secretary to Chairman ~ October DETAILS: Joined company at startup, created office procedures and documentation systems. Managed calendars, worldwide travel arrangements, meetings, stationary monitoring, faxes, filing, mail, typing of reports, contracts and other secretarial functions. Khoday Distilleries Ltd.,Bangalore Senior Secretary Marketing Division Handled all secretarial work as well as handled all senior personnel files and information.
Institute for Human Potential & Development Secretarial Training College Avinashilingam College for Women Time Management, Memory, Human Relations, Assertiveness Training, Public Speaking
Completed twoyear secretarial course Passed the PreUniversity examination University of Madras
St. Francis AngloIndian High School Passed the AngloIndian Schools Examination
Passed the Pittman&;s Shorthand examination conducted by the Board of Surrey, London at the rate of wpm and the Government highergrade typewriting examination.
Mother Tongue: D.O.B. Marital Status: English th May, Married