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<pre>Array ( [var] => cut_url ) </pre> Resume for Shirin G. for Advertising / Marketing / PR in Milan, Italy. Search More Resumes for Advertising / Marketing / PR on #YWPBOP4UT

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Resume for Shirin G. for Advertising / Marketing / PR in Milan, Italy

Occupation: Advertising / Marketing / PR Industry:
Country: Italy City: Milan
State: Lombardia ZIP: 20121

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|Name: Shirin G. | |
|Nationality: Iranian | |
|Marital Status: Married | |
|Contact: +, | |
|Education: BA in Chemistry | |
|Language: English, French, Persian | |
|Visa: Yes | |
Dynamic and creative professional office manager. Excellent team leader with strong communication and
interpersonal skills. Core strengths include building and managing effective teams, defining and developing
creative consumercentric administration solutions that address challenges and grow the business.
November to May
Event Organiser / Office Manager Clyde & Co law firm, Abu Dhabi, U.A.E
Plan and manage high quality events seminars, conferences, dinners, corporate hospitality etc.
that meet business objectives within the agreed budget with excellent attention to detail.
Responsible for developing and implementing project plans, ensuring that all events and tasks are
Build relationships with key stakeholders to understand their needs and provide relevant
information. Ability to work comfortably with all levels of seniority within the organisation.
Keep abreast, understand and comply with corporate guidelines and in line with the relevant
authorisation legislation and compliance rules, increase awareness and highlight potential
Manage suppliers including venues, production companies, hospitality providers etc. Write clear
briefs and manage tenders. Maintain venue and supplier knowledge by holding regular meetings
and attending venue visits and trade shows where appropriate.
Manage event and stakeholder budgets.
Conduct site visits and attend events as necessary and identify networking opportunities.
Also responsible as Office manager role’s responsibilities mentioned below
November to November
Office Manager & Head of Administration
Shell Exploration & Production International LTD,
Dubai, U.A.E
Develop a strategic launch plan for the implementation of an entirely new administration procedure
and office layout plan to be launched for a merged project between Shell & Repsol.
Supervise performance of relevant support staff on a day to day basis and through participating in
feedback to managers regarding probationary performance and as part of annual reviews
Lead the admin team and coach them for career development and professional growth.
Contribute to general office operations through identifying areas for improvement and referring
recommendations to the appropriate heads of support
Contribute to regular monthly management team meetings, whether in person or through
VC to ensure appropriate flow of information both ways
Provide high level support to general office services, for example:
Organising stationery supplies whether supplied locally or firm stationery
Organising new joiner arrangements in line with requirements e.g. arranging
temporary accommodation and flights where appropriate, coordination of desk
allocation arrangements
Identify issues arising with office equipment supply and maintenance, resolving day to
day issues that arise and escalating issues where appropriate
Contribute to the smooth running of the reception by effectively managing day to
day issues that are referred by the receptionist,
Liaise with HR manager with regard to recruitment of office support staff, including identification of
resourcing needs, passing CVs where locally sourced to the HR team for screening and
conducting selection tests e.g. secretarial typing tests where required.
EManage issuance and renewals relating to employee residencies, sponsorship permits and
health cards
Manage the induction and orientation process for all new hires and ensure timely
enrollment into company payroll and relevant insurance coverage
Contribute to the salary review and / or promotion process based on performance and in line with
approved pay scale and company policies
Propose the annual Admin/HR budget and manage the HR P&L aiming to achieve savings
Managing Corporate Services petty cash, including cheques, receipts and maintenance of
Arranging seminars and other marketing events in conjunction with the Marketing
Department & organizing lunches as required.
Liaise with the finance team to facilitate closer communication between on:
Time entries – ensuring all enter and close time recordings by month end deadlines
Follow up to ensure billing guides are signed and dispatched within set timeframes
On instigation from Finance, follow up with clients regarding unpaid invoices
Update organization chart as approved and report regularly on nationality/gender mix and staffing
evolution including variances versus budget
Prepare and process contractual arrangements with third parties as per Company’s procedures,
Provision of emergency procedures, firstaid facilities, safety signs, relevant protective clothing and
equipment, and incident reporting to the relevant authorities.
June to October
Logistics & Interface Coordinator
TOTAL, Dubai, U.A.E
Provide efficient and effective Import and export services to customers at the highest possible
level of HSE and at the lowest possible cost.
Manage, direct and control all activities related to the clearance of goods, equipment
and materials to be imported and/or exported to/from Iran.
A thorough knowledge of the Customs rules and regulations, as well as quickly and
extensively learning the buyback contract specific Import and Export Procedures.
Liaise with clients and Custom officials.
Liaise and manage the supply base contractor or agent appointed for the local
clearance process.
Manage all documents such that all duties paid are reimbursable under NonCapex.
Establish fully inclusive database and filing process of all transactions and documents of the
clearance process.
Liaise and communicate with client and customers i.e. Offshore Delivery and Onshore
Delivery Teams, and Operations, asserting client’s and customer’s demands and directing the
responses to these demands.
Systematically and analytically review the import/export processes and implement
improvements where necessary.
Maintain records of performance, develop, maintain and improve Key Performance
Indicators for the import/export clearance services.
From April to May
Executive Assistant to CEO
Fixing appointments with head quarters of Petroleum Ministry and organizing meetings with
the managing directors of international affairs.
Coordinating to send tender documents to head quarters of Oil Ministry and follow up of
new business development.
Liaising with executives within and outside the organization.
Arranging conferences, seminars and exhibition representations for senior
Maintaining PR affairs by being in contact with other Total sections and related suppliers.
Coordinating and following up entry visa, multiple visas and hours visa with visa
section for missioners to ensure to obtain visas as per plan.
Managing residencework permit of expatriates and their family.
Liaison with French embassy for passport renewal, consulate cards, registration to
embassy for expatriates, also receiving personnel on board from sites and assist French
embassy to update their information.

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