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Administrative Assistant TUCSON
September – Present
of Manager and sales staff.
Data Entry and heavy
Excel usage; creating forms, tracking sales contracts, promotions and
contests, shipments to corporate office in Alabama, etc.
Review of all sales
contracts for completion and accuracy. Editing and correction
of contracts that are turned in with errors or are incomplete.
Inventory and maintenance
of office supply levels to ensure efficient operations.
preparation of outgoing mail and packages including Fedex shipments
Input of data into
internet directory through administrative site. Updating business
information for each business sold into internet directory.
for staff of , making sure quotas are met for minimum payroll and
transmitting the information to corporate headquarters.
Compiling and review
of all hiring and other HR paperwork. Design and manufacture forms
and other administrative functions.
As this is a start
up business, having only been in business since June, complete design
and implementation of filing systems, office flow systems, and other
administrative areas. I work daily with the manager to review
and revise operations.
and accounts receivable.
addresses and the status of the business out of business, still operating,
etc. for sales staff.
Tracking of sales
in Excel and design of worksheets to update staff on sold status of
accounts and which are open to be worked.
messages, forwarding to cell numbers, as necessary. Speaking with
clients and public to resolve billing, distribution or request issues.
Work closely with
Manager in support of sales goals and to ensure that business operations
are timely and complete.
Office Manager SAN FERNANDO
All aspects of school
administrative assistance for certified staff. Supervised office
assistant. Answered telephone and made telephone inquiries.
files and records as required by Federal, state and county standards.
Advised Board Members
of potential problem areas and cooperates in the problem solving process.
Research requests and presented written facts to the Governing Board
to facilitate the problem solving process.
Prepared and maintained
teaching personnel in emergency situations only.
Work closely with
the Business Manager and the Pima County School Superintendent’s Office.
This included, but was not limited to preparation of employee time sheets
and transmission to the County Office in a timely fashion.
Prepared all reports,
as necessary and in a timely fashion, as required by the Arizona Department
of Education. These reports include but are not limited to, all
membership/absence reports th day, th day,
October and Yearend Reports. Prepare, collect and send, with
input from certified teaching personnel, accurate SPED and LEP Reports,
and attendance records to County Superintendent’s Office.
With approval of
the San Fernando School Governing Board, School Business Manager and
certified teachers; prepared, wrote, organized and filed all applicable
Federal and State grants.
Attended and prepared
agenda for Monthly and Special Board Meetings.
Notified Board Members
of monthly and special meetings.
Posted public Notice
and Agenda of all School Board meetings.
Typed minutes of
Minutes of School Board Meetings and filed appropriately.
Opened and distributed
all mail to appropriate personnel.
typing and filing.
With input from
School Governing Board and Pima County School Superintendent’s Office,
prepared job descriptions, grievance procedures and Organizational Chart.
Ordered and maintained
sufficient administrative supplies. Completed requisitions in
accordance with USFR and legal bid procedures. Facilitated all capital
expenditures with approval of School Governing Board. Performed and
prepared, to the best of her ability, cost comparisons. Reviewed,
verified, and followedup on all financial transactions and records.
Contacted and set
appointments at the request of certified teaching personnel for student
Find, FERPA and Special Education files and reported all necessary actions
needed to certified personnel in a timely manner.
Functioned as technology
troubleshooter in keeping equipment and programs running in the classrooms.
Worked with certified personnel to amend, maintain, and update grants,
ERate and the reoccurring year Technology Plan.
Served as parttime
bus driver from August December . From January May
, only employed bus driver for school district. Responsible
not only for daily bus routes to and from school, but all routine and
nonroutine maintenance of buses driving more than hours each way
during school day to have maintenance performed. Also responsible
for all other driving activities, i.e., special events, field trips,
RANCHO DE LA OSA
General ranch help
included assisting in the office, making reservations, checking guests
in and out of the
property, performing credit card transactions, assisting with information
packets and brochure mailing, setting up
files, and using Quicken
to perform accounting protocols. Answers telephone and provides
the property to interested
callers and deals with vendors and employees.
Operated and updated
databases with guest information, providing marketing assistance for
mailings, emails, and
Assisted in kitchen
with meal preparation and service of guests,
Operated the ranch
Cantina, serving guests and employees, keeping inventory and insuring
inventory levels were
maintained; tracked guest and employee purchases and inputs into accounting
software for collection
Security Officer PRINCESS
Trapper Creek, AK
lodge security, both guest and employee venues. Ensure peaceful
and smooth operations and dealings in all areas of lodge environment.
All areas of guest
services, including damaged luggage issues, respond to guest requests
and needs, address guest concerns and problems, patrol of guest areas
and buildings on nightly basis.
Respond to emergency
medical situations, both guest and employee. Make determination,
in cooperation with injured party, about calling emergency services
and arranging for transportation to nearest medical facility.
Assist in employee
relations and terminations.
Patrol of employee
areas to ensure quiet hours are maintained and housing policies are
being followed. Enforcement of said policies, documenting employee
misbehavior and preparing appropriate paperwork to present to employees,
with followup action by supervisory staff.
Assist with traffic
issues and other property concerns, as necessary.
Assist with special
projects as requested by supervisor or hotel services manager, such
as escorting film crew around lodge area and directing guest traffic
while filming in progress.
locking of guest and employee areas that are off limits during certain
times of the night, including the property drinking establishments,
employee dining room, spa and laundry facilities. Also responsible
for unlocking these areas at the appropriate times, as necessary during
Respond to calls
from Front Desk for guest issues, needs and requests, as necessary.
employee shuttle during overnight hours.
Human Resources Supervisor
April – October
employee housing, overseeing onsite housing for over employees.
maintenance and upkeep of facilities, laundry duties, preparing rooms
for employee arrival, and cleaning and evaluating rooms after employee
left. Also included in this position were weekly room inspections of
employee rooms to ensure that the rooms are being kept clean and not
damaged in any way.
Worked closely with
Human Resources Supervisor to complete room moves and ensure better
employee moral by planning employee events and activities.
to Human Resources Supervisor in July.
Direct Report to
Hotel Services Manager Assistant General Manager
planning employee events and activities and making arrangements for
employees to stay at other properties.
for assisting Hotel Services Manager in any and all areas of managing
the employees. Coordinated travel for employees along with overseeing
the employee housing supervisor.
Work daily with
the employees to answer questions; prepare paperwork, process incoming
new employees and departing employees.
completing Worker's Compensation paperwork and internal reporting on
any accident, injury or illness of the employees.
files and follow up with manager's to ensure proper training is being
given. I track the customer service write ups of employees and administer
the rewards program for the write ups.
CRUISE customer service program and Safety meetings and take notes
on the meeting happenings, then prepare minutes of the notes.
Perform duties cashier
one day per week assisting the Controller.
include counting and preparing daily banks for all departments completing
counting and reconciling employee cash drops for previous day. End of
day procedures include counting vault and performing reconciliation
with previous day count.
skills used in assisting televisions filming for an Australian morning
show; assisted the Hotel Services Manager in preparing for, welcoming,
and serving as "concierge" for a large group of travel agents,
along with several Executives; asked to participate in filming the lodge
restaurant portion for the Alaska Travel Channel.
Front Desk Agent/Relief
May – September
Front desk duties
included all aspects of customer service.
included dealing with guest complaints, providing assistance to injured
or ill guests, and any other duties that arose.
subsequent day’s guest rooming assignments, assigning rooms based
on special needs or requests of guests and accommodating large tour
Served as relief
night auditor, reconciling daily sales receipts and accounts.