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<pre>Array ( [var] => cut_url ) </pre> Resume for Kimberly S. for Administrative / Clerical / Support / Advertising, Marketing & PR in Tucson, Arizona. Search More Resumes for Administrative / Clerical / Support on #4VLXCE38B

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Resume for Kimberly S. for Administrative / Clerical / Support / Advertising, Marketing & PR in Tucson, Arizona

Occupation: Administrative / Clerical / Support Industry: Advertising, Marketing & PR
Country: United States City: Tucson
State: Arizona ZIP: 85710

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Old Spanish Trail,

Tucson, AZ 




Administrative Assistant  TUCSON PAGES              Tucson, AZ

September – Present

  • Administrative support of Manager and sales staff.
  • Data Entry and heavy Excel usage; creating forms, tracking sales contracts, promotions and contests, shipments to corporate office in Alabama, etc.
  • Review of all sales contracts for completion and accuracy.  Editing and correction of contracts that are turned in with errors or are incomplete.
  • Inventory and maintenance of office supply levels to ensure efficient operations.
  • Mail distribution, preparation of outgoing mail and packages including Fedex shipments to Alabama.
  • Input of data into internet directory through administrative site.  Updating business information for each business sold into internet directory.
  • Compiling payroll for staff of , making sure quotas are met for minimum payroll and transmitting the information to corporate headquarters.
  • Compiling and review of all hiring and other HR paperwork.  Design and manufacture forms and other administrative functions.
  • As this is a start up business, having only been in business since June, complete design and implementation of filing systems, office flow systems, and other administrative areas.  I work daily with the manager to review and revise operations.
  • Accounts payable and accounts receivable.
  • Verifying business addresses and the status of the business out of business, still operating, etc. for sales staff. 
  • Tracking of sales in Excel and design of worksheets to update staff on sold status of accounts and which are open to be worked.
  • Telephone reception, messages, forwarding to cell numbers, as necessary.  Speaking with clients and public to resolve billing, distribution or request issues.
  • Work closely with Manager in support of sales goals and to ensure that business operations are timely and complete.
  • Office Manager   SAN FERNANDO SCHOOL            Sasabe, AZ

    March June

  • All aspects of school administrative assistance for certified staff.  Supervised office assistant.  Answered telephone and made telephone inquiries.
  • Maintained student files and records as required by Federal, state and county standards.
  • Advised Board Members of potential problem areas and cooperates in the problem solving process.  Research requests and presented written facts to the Governing Board to facilitate the problem solving process.
  • Prepared and maintained annual Inventory.
  • Assisted certified teaching personnel in emergency situations only.
  • Work closely with the Business Manager and the Pima County School Superintendent’s Office. This included, but was not limited to preparation of employee time sheets and transmission to the County Office in a timely fashion.
  • Prepared all reports, as necessary and in a timely fashion, as required by the Arizona Department of Education.  These reports include but are not limited to, all membership/absence reports th day, th day, October and Yearend Reports.  Prepare, collect and send, with input from certified teaching personnel, accurate SPED and LEP Reports, and attendance records to County Superintendent’s Office.
  • With approval of the San Fernando School Governing Board, School Business Manager and certified teachers; prepared, wrote, organized and filed all applicable Federal and State grants.
  • Attended and prepared agenda for Monthly and Special Board Meetings.
  • Notified Board Members of monthly and special meetings.
  • Posted public Notice and Agenda of all School Board meetings.
  • Typed minutes of Minutes of School Board Meetings and filed appropriately.
  • Opened and distributed all mail to appropriate personnel.
  • Performed routine typing and filing.
  • With input from School Governing Board and Pima County School Superintendent’s Office, prepared job descriptions, grievance procedures and Organizational Chart.
  • Ordered and maintained sufficient administrative supplies.  Completed requisitions in accordance with USFR and legal bid procedures. Facilitated all capital expenditures with approval of School Governing Board. Performed and prepared, to the best of her ability, cost comparisons.  Reviewed, verified, and followedup on all financial transactions and records.
  • Contacted and set appointments at the request of certified teaching personnel for student evaluations.
  • Monitored Child Find, FERPA and Special Education files and reported all necessary actions needed to certified personnel in a timely manner.
  • Functioned as technology troubleshooter in keeping equipment and programs running in the classrooms.  Worked with certified personnel to amend, maintain, and update grants, ERate and the reoccurring year Technology Plan.
  • Served as parttime bus driver from August December .  From January May , only employed bus driver for school district.  Responsible not only for daily bus routes to and from school, but all routine and nonroutine maintenance of buses driving more than hours each way during school day to have maintenance performed.  Also responsible for all other driving activities, i.e., special events, field trips, etc.

    General Administrative    RANCHO DE LA OSA            Sasabe, AZ

    October March

  • General ranch help included assisting in the office, making reservations, checking guests in and out of the
  •               property, performing credit card transactions, assisting with information packets and brochure mailing, setting up

    files, and using Quicken to perform accounting protocols.   Answers telephone and provides information about 

    the property to interested callers and deals with vendors and employees.

  • Operated and updated databases with guest information, providing marketing assistance for mailings, emails, and
  •        newsletters

  • Assisted in kitchen with meal preparation and service of guests,
  • Operated the ranch Cantina, serving guests and employees, keeping inventory and insuring inventory levels were
  •        maintained; tracked guest and employee purchases and inputs into accounting software for collection 

    Security Officer   PRINCESS TOURS, LLC            Trapper Creek, AK

    June September

  • Responsible for lodge security, both guest and employee venues.  Ensure peaceful and smooth operations and dealings in all areas of lodge environment.
  • All areas of guest services, including damaged luggage issues, respond to guest requests and needs, address guest concerns and problems, patrol of guest areas and buildings on nightly basis.
  • Respond to emergency medical situations, both guest and employee.  Make determination, in cooperation with injured party, about calling emergency services and arranging for transportation to nearest medical facility.
  • Assist in employee relations and terminations. 
  • Patrol of employee areas to ensure quiet hours are maintained and housing policies are being followed.  Enforcement of said policies, documenting employee misbehavior and preparing appropriate paperwork to present to employees, with followup action by supervisory staff.
  • Assist with traffic issues and other property concerns, as necessary.
  • Assist with special projects as requested by supervisor or hotel services manager, such as escorting film crew around lodge area and directing guest traffic while filming in progress.
  • Responsible for locking of guest and employee areas that are off limits during certain times of the night, including the property drinking establishments, employee dining room, spa and laundry facilities.  Also responsible for unlocking these areas at the appropriate times, as necessary during shift.
  • Respond to calls from Front Desk for guest issues, needs and requests, as necessary.
  • Responsible for employee shuttle during overnight hours.
  • Human Resources Supervisor

    April – October   

       Supervised employee housing, overseeing onsite housing for over employees.

  • Included general maintenance and upkeep of facilities, laundry duties, preparing rooms for employee arrival, and cleaning and evaluating rooms after employee left. Also included in this position were weekly room inspections of employee rooms to ensure that the rooms are being kept clean and not damaged in any way.
  • Worked closely with Human Resources Supervisor to complete room moves and ensure better employee moral by planning employee events and activities.
  • Promoted to Human Resources Supervisor in July.
  • Direct Report to Hotel Services Manager Assistant General Manager
  • Responsible for planning employee events and activities and making arrangements for employees to stay at other properties.
  • Also responsible for assisting Hotel Services Manager in any and all areas of managing the employees. Coordinated travel for employees along with overseeing the employee housing supervisor.
  • Work daily with the employees to answer questions; prepare paperwork, process incoming new employees and departing employees.
  • Responsible for completing Worker's Compensation paperwork and internal reporting on any accident, injury or illness of the employees.
  • Prepare training files and follow up with manager's to ensure proper training is being given. I track the customer service write ups of employees and administer the rewards program for the write ups.
  • Attend Manager, CRUISE customer service program and Safety meetings and take notes on the meeting happenings, then prepare minutes of the notes.
  • Perform duties cashier one day per week assisting the Controller.
  • Responsibilities include counting and preparing daily banks for all departments completing cash transactions.
  • Responsible for counting and reconciling employee cash drops for previous day. End of day procedures include counting vault and performing reconciliation with previous day count.
  • Public Relations skills used in assisting televisions filming for an Australian morning show; assisted the Hotel Services Manager in preparing for, welcoming, and serving as "concierge" for a large group of travel agents, along with several Executives; asked to participate in filming the lodge restaurant portion for the Alaska Travel Channel.
  • Front Desk Agent/Relief Night Auditor

    May – September

  • Front desk duties included all aspects of customer service.
  • Responsibilities included dealing with guest complaints, providing assistance to injured or ill guests, and any other duties that arose.
  • Responsible for subsequent day’s guest rooming assignments, assigning rooms based on special needs or requests of guests and accommodating large tour groups.
  • Served as relief night auditor, reconciling daily sales receipts and accounts.

    Call Processor    KNOX CTY EMERGENCY COMMUNICATIONS                Knoxville, TN

    December June

  • Responsible for receipt, analysis screening, encoding, transferring or referral of requests for assistance to the appropriate dispatcher or agency.
  • Each call entered into CAD computer system.  Call processors enter all relevant information received from the complainant based on computer prompts.
  • Transfer the information received to the appropriate dispatch employee.
  • Assist with center management when requested by the Shift Supervisor.
  • Perform preoperational procedures to prepare for oncoming shift.
  • Required to perform other duties as assigned.
  • Assist both city and county personnel with information requests, report processing and other pertinent requested information.
  • Routinely handle calls from press and public for information.

    Store Manager

    November March   GOURMET WAY                        Lewiston, ID

  • Promoted to store manager after working weeks.
  • Responsible for scheduling and overseeing up to employees.
  • Proprietor assigned all managerial duties to me during her absence.

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