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Janie D. C.
John Dunn Court West
INTEREST Transfer into an Accounting Technician Position or Promotion into
Personnel Assistant III position
EXPEEIENCE State of Alabama, Department of Human Resources
Accounting Technician March , to present
Current duties with the State of Alabama, Department of Human Resources includes investigates, research, and resolve problems by comparing invoices in the Accounts Payable Section to purchase orders, departmental requisitions and material receipts. The invoices are verified for accuracy and payment voucher forms completed to submit to keypunch for data entry. A payment voucher is created from the keypunch and submitted to State of Alabama, Comptroller&;s office for approval and check payment to DHR vendor. Records are maintained in the Accounts Payable. All problems are communicated to supervisor or important developments in processing vouchers for payment.
EXPERIENCE State of Alabama, Department of Transportation
Personnel Assistant II April , to March ,
Professional Engineering and Education Bureau: Maintained, created and compiled document for monthly Consent Decree reporting. Respond to requests for job opportunities in employment in the engineering classifications. Enter, retrieves, and updates applicants database information. Attend recruiting events to provide job information and retrieve application for engineering applicants. Communicated with ALDOT personnel and employees about the FE/PE review courses.
Personnel Bureau: Keyed new employee information into GHRS pay system. Maintained and compiled documents for monthly Consent Decree reporting for the Personnel Section.
Training Bureau: Conduct employee interviews for career goals selection and training needs assessment. During the individual interviews, identifies training needs with respect to presently assigned job duties and with respect to preparation for chosen career goals. Develops recommendations for training plans for each employee. Assists the Recruitment Section staff of the Personnel Bureau in recruitment activities to be performed on a local or the Southeast regional basis.
EXPERIENCE State of Alabama, Department of Education
Account Clerk I/II March , to April ,
Primary function was to make changes or corrections to a prepayroll received from the State Comptroller&;s office by additions to payroll for new employees, deletion from payroll for transfers, retirements, or resignations, or leave without pay. Other changes included name changes, tax or retirement coding and insurance and miscellaneous deduction changes.
After converting to the GHRS pay systems, duties included keying into GHRS all corrections and changes for all Federally funded payrolls with a nd level of approval. ESMT, AGYS, EFT, PENS and other screens were used to key in payroll accounting information. These changes were made according to documentation received from employees, State Personnel rules and regulations, division directors, fiscal procedures, and departmental rules and regulations for processing employee payroll checks.
In addition to the payroll duties, I also processed by batching or correcting or adjusting leave forms and leave reports. One important duty was to maintain any employee on longterm LWOP to adjust leave progression dates. Also record maintain for advance sick leave repayment.
Duties that was personnel related, but performed in the accounting section, included checking GHRS ESMT screen and SDE payroll database list or personnel cards so that performance appraisal lists could be properly sent out to the division or section supervisor to rate employees. The performance appraisals and list was checked for accuracy of social security number, name, classification, rate of pay, step of pay, and status of employee; such as resignations, retired, new employee transfer, promotion delete from raise list, add to probation lists, or employee transferred out. Documents checked to determine if an employee is currently eligible to be on the raise or denial lists following guidelines of the State Personnel Department.
Created and maintained new employee packages given to new employees. Assist new/current employees at my desk or by phone in completing personnel/payroll forms such as tax forms, insurance forms, retirement forms, personal data sheet, employment verification forms comp time agreement forms, drugfree workplace pamphlet, I form, procedures and policy manual receipt, name and address forms, direct deposit application forms, all deduction forms, selective service information forms, and information related to employment with the agency.
EXPERIENCE State of Alabama, Department of Environmental Management
Clerk Steno I and II August , to March ,
Steno I Record bacteriological results of water for over community trailer parks and noncommunity restaurants, rest areas, campgrounds, schools, etc. public water systems for determining their compliance with the maximum contamination levels for coliform bacteria and monitoring requirements for coliform set by the Safe Drinking Water Act. Systems are required to collect and submit a minimum of two samples to an approved bacteriological laboratory for analysis. Two copies of the report are submitted to me for which I record and maintain the computer reporting system. I also explain the letters sent to a system to help them comply with the Act.
Steno II Type letters, memorandums, reports, tables, charts, and diagrams in draft and final copies for the Air Division&;s technical Services Branch and Special Services Section for a total of employees. Assist Division Secretary in typing the administrative law, rules and regulations for the Air Division.
EXPERIENCE State of Alabama, Department of Education
Clerk Typist I April , to August ,
Received approximately leave forms from all areas of the Department on a biweekly basis. These forms were date sampled, counted number of forms and number of leave hours taken, batched and submitted to data processing. Reports are generated from the batch of leave forms submitted. Reports are reviews for rejects. All leave forms are filed in each employee personnel/accounting file.
EDUCATION Troy University two years of study in Accounting
Introduction to Accounting, Principles&; of Accounting I and II, Intermediate Accounting I and II, Governmental Accounting, General Psychology, World Religion, Music
SKILLS Sate of Alabama, Department of Transportation Training
Prevention of Sexual Harassment and Promoting Trust in the Workplace
by Ms. Sharon Lovoy May ,
New Performance Appraisal Training
by UAB Special Studies, Cindy Kirk August ,
Employment Law for State Supervisors
by Mr. Gregg Smith, July ,
by State of Alabama, Comptroller&;s Office April , days
Word Processing Skills
ABILITIES quickness to grasp complexities or large amount of information, usually successful at identifying problems for correction or plan of actions, love to interact with people.
REFERENCES Provided upon request.