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Hanaa S. CV.
Procurement, Supply Contract management and HR Administrative Professional
Location Sudan United Nations Mission in Sudan Overview Administrative AssistantTravel and Visa unit/HR at United Nations Supply Assistant Contract Management unit, Supply Section at United Nations Sales & Procurements Manager at ACTS Advance Computer and Telecommunication co.
Education Garden City College MBA Future University BSC Honor in Computer science
Summary Procurement and Supply Contract management professional with over years&; experience in, Procurement and Contract Management Supply, Administrative, budget and finance related with international organization UN. Hardworking and highly selfmotivated professional with extensive skills in field of international development. Integrity, Professional, Respect of Diversity Gender, teamwork, planning and organizing, accountability, creative and client oriented commitment to continuous. Specialties Procurement Supply Contract Management, and Administrative Budget, HR
Experience Administrative Assistant, Travel and Visa Unit /HR United Nations Mission in Sudan & United Nations Mission in Sudan Liquidation Team
United Nation Mission in Sudan UNMIS December NOV years Khartoum, Sudan Research and gather budget data for UNMIS Travel and UNMISS new Mission in South Sudan.
Research and gather screen invoices; bills relating to section&;s work. With daily contact with Procurement section regarding the HR vendors contract performance report Clear all correspondent related to the section like payment of invoices to the contractors outstanding obligations outstanding refund tickets . Assist Movcon Section to clear all outstanding shipment Invoices DHL Contractor. Prepare processes and followsup on administrativeBudgetprocurement finance arrangement and forms related to the official travel of staff in the mission. Coordinate large group travel of military, civilian police personnel and other large groups travelling in connection with Peacekeeping missions. Coordinate UN group travel for conferences, meetings, and planning missions. Plan routings, itineraries and most economical airfare rates for such travel. Advise field mission offices regarding routings, itineraries, space availability, and entitlements. Coordinate observer travel of groups originating in numerous member states to arrive simultaneously in a given location; recommend to the Chief of Unit entitlements for such travel. Examine and preaudit the official itineraries of staff members and members of delegations as stated in the travel authorization in order determine air travel cost entitlement of proposed official travel of staff members in conformity with established rules, regulations and relevant directives; Ensure that travel entitlements, as indicated by Administrative/Certifying Offices, are in conformity with the staff rules and other Administrative Instructions governing official travel. Refer discrepancies back to Administrative/Certifying Officers for clarification and possible correction. Construct fares that are the most efficient and economical by applying and analyzing information contained in tariff guides and computerized airline systems. Maintain records of all travel authorizations processed and record savings accrued to the organization as a result of the cost savings techniques employed. Coordinate distribution of work in the office and monitor adherence to deadlines. Supply Assistant, Contract Management, Supply Section United Nations Mission in Sudan August September years months United Nations Mission in SudanKhartoum · Managing key outsourced services supporting specific missionwide and regional operations under the purview of Supply Section service contracts Fuel contract, ration contract, photocopiers, printing services, rubber stamps contract. · Assist in the management of activities undertaken by the Unit, to ensure that substantive work programs and programmed activities are carried out in a timely fashion e.g. contract quality control/assurance, accounting/invoicing verification. · Preparation of requisitions by using Mercury procurement system. · Provide specialist technical and logistical advice to the Chief Services Unit on matters involving missionwide service contracts · Prepare contracts files / documents in an orderly fashion, thereafter, to ensure that all contract documents are filed and updated. · Fallow contract terms and conditions and accompany the Contracts Manager to meetings and review minutes of meetings which must be signed by and then circulated to all relevant parties. · Review shipping documents and compare against contract terms before submitting these to the Chief of CMU for duty exemption procedures. · Assist in Management of Invoices for Services Contracts
· Participate in Logistics coordination and deployment of NRG Systems contract · Perform other duties as assigned by the Chief of Contract Services Unit. Sales & Procurements Manager ACTS Advance Computer and Telecommunication co. July August years months Develops a business plan and sales& procurement strategy for the market Fallow up day to day with the international prices, direct contact with our office in Dubai, UAE. Responsible for the performance and development of the Sales Employee. · Initiates and coordinates development of action plans to penetrate new markets. · Assists in the development and implementation of marketing plans as needed. · Provides timely feedback to senior management regarding performance. · Maintains accurate records of all pricings, sales, and activity reports submitted by Account Executives. · Creates and conducts proposal presentations and RFP responses. · Assists Sales Employee in preparation of proposals and presentations. · Adheres to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team. · Recruits, tests, and hires Sales Employees based on criteria agreed upon by senior management. · Implement Sales and procurement strategy and policies. · Continually develop expertise to support growth for new projects. · Build and develop relationships with key suppliers and customers · Order materials and services as per negotiated and appropriately approved. Review quotations · Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions · Discuss defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective and preventative action. · Manage vendor relationships and assist in building effective partnerships · Dealing with suppliers. · Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of new food products Training Certificates Basic Security in the field staff safety health and welfare United Nation Mission in Sudan UNMIS August National staff soft skills program United Nation Mission in Sudan UNMIS December Certificate in funds monitoring tool training July. Peacekeeping Financing Division, OPPBA IATA air fare and ticketing
Basilic College Lebanon, Beirut May Worldspan reservation system worlspan Center Gate Beirut, Lebanon May Human Resource Management and development Program By Institute for capacity development Namibia, February . Mercury Procurement system United Nation Mission in Sudan UNMIS August Skills Contract Evaluation, Comparative Purchasing, Floating & Evaluating Tenders Financial Management ,Budgeting, Auditing, Procurement, Costing, Quality Analysis & Control. Analytical, Communication & Interpersonal Skills, Ability to perform under pressure PROGRAMMING language Pascal c language, turbo C, C++. Spread sheet package Microsoft Excel , , . Networking Windows NT server and workstation .. Languages English Native or bilingual proficiency Arabic Native or bilingual proficiency Education Garden City College MBA, Project Management expected Future University BSC, Computer Science Personal Information
Phone: Mobile E.mail: Address: UNMIS HQ Obeid Khatim Street Khartoum, Sudan References Joan AlJaff UN Mission in South Sudan TRAVEL OFFICER +. Hiedi Bakkali United Nation Mission in SudanLiquidation Team OIC HRTravel and Visa Unit +.