• Maintained, up kept of engineering, project and supplier documentation required in
maintaining operator. Prepared, distributed documentation ensured accurate records are
maintained, followed up any resulting action. Filed all project documents hard and soft
copies. Analyzed contracts, invoices, acts and other accounting documentations to
determine proper accounting treatment for responsibility areas. Development of the
logistics supply base and managing all supply chain activities.
• Administration of the financial balance with the transportation service suppliers.
Supervised for incoming and outgoing test equipments, tools and etc. Processed
payments and invoices. Kept contract files and used them as reference for the future.
Checked costs, quality and levels of service.
• Prepared the reports for purchasing needs. Managed the operation of the warehouse and
directs the work of the warehouse staff, prepared outgoing and ingoing, controlled daily
working of masters and workers. Payroll accounting. Preparation of Project Weekly,
Monthly Reports, and assist in preparation of Monthly Presentations. Took Minutes at
Executive Committee Meeting and Project management Meeting. Supported to the
Project Manager, maintaining his appointments and logistics.Ê Coordination of all
correspondence. Established and maintained the Project Calendar in line with the
Contract requirements. Organised and gathered all information relevant for regional
reports to be finalized by the Project Manager. Managed and controlled distribution of
project correspondence via Document Control. Checking all materials received against
Purchase Orders and Service Orders and issuing Good Receipt Notes. Producing
accurate tracking report for all rented and purchased plants and tools. Receiving and
checking incoming goods as per delivery documents.
• Works to ensure best value for the project in all areas where Supply Chain Management
has an opportunity to influence. Participation and make materials status report at project
and construction meetings. Ensured compliance with contract administration instructions.
Organized team building and social events. Manages petty cash and provides monthly
report to Project Manager and Business Services Manager. Responsible for the
maintenance of the Project Organization Chart. Helped budget and cost controllers with
information flow on keeping proper cost control; assisted the Chief Accountant in closing
the monthly books. Assisted the Chief Accountant in preparing monthly, quarterly and
annual tax and other statutory reports. Prepared schedules, purchasing, purchase orders,
materials handling and distribution support. Performed additional assignments and
responsibilities as assumed or requested. Attended project coordination and
owner/contractor/architect/engineer meetings as required, prepared minutes of meetings.
Planned, organized and directed the organization’s human resources activities. Included,
but was not limited to, the following: recruitment, staffing, employee development,
employee records, and salary administration and performance action programs.
Evaluated progress of human resources activities and made modifications as required.
• Secretarial duties: typing, preparing documents, organizing files, making tel. calls,
scheduling, arranging meetings, preparing billing information, translation/interpreting
internal meetings, client meetings, company documentsAdministrative duties:
interdepartmental communication and reporting, preparation of outgoing documents.
Office administration relating issues of the company. Various assignments and schedules
of senior as requested. Organized director weekly and monthly schedule, meeting
arrangements, kept files orderly, documentation and archived documents. Coordinated
guests’ arrival and departure, organizing sightseeing, visa, and handling hotel
reservations through the travel agencies, hotel accommodations, issued tickets, with
appropriate control. Negotiation, award and administration of purchase orders, and